A New-and-Improved Worship Planning Worksheet for Church Musicians

A New-and-Improved Worship Planning Worksheet for Church Musicians

Summertime, for me, means lunchtime walks through our new neighborhood, trips to the lake, farm stands, lots of fresh tomatoes, fuzzy peaches, happy hour on the porch, and fireflies at twilight. (And painting. Lots of painting.) But, it also means planning and getting organized for the new year (and buying school supplies, because I will never out-grow that)!

A few years ago, I shared a worship planning worksheet, based on a system I was using at the time. It worked for a few years, but thinking ahead to this year and trying to organize my music for efficient practicing sessions, I knew I needed a new system. I mean, spreadsheets are great and all, but the rows are solong and looking at music through Christmas every week is a lot to take in. Am I right?

For the Church Musician: A Music Program Budget Worksheet

For the Church Musician: A Music Program Budget Worksheet

New year, new budget, right?

Most churches run on a January-December fiscal year, which means it's time to pull out your budget worksheets and start fresh.

Then you remember your budget worksheets are boring, black and white Excel files, with lots of black grid lines, Arial font, and pages that run on forever, which sort of puts a damper on the whole happy "fresh start" thing.

If this sounds familiar, then you're in for a real treat today!

Here is a beautiful, color-coded, auto-fill budget worksheet for your music program, with pretty pie charts and bar graphs to boot!

For the Church Musician: A Planning Worksheet

As a church musician, you know that once the church year starts, there seem to be fewer and fewer days between Sundays. 

It can be challenging to get ahead and stay ahead in your planning and keep everyone (staff members, choir, etc.) on the same page week-to-week. I always found summer to be the best time to find new anthems, order music, and sketch out ideas for the fall/Christmas. Also, using a spreadsheet like this one helped me easily keep track of month-to-month planning and made it easier for our administrative assistant to prepare the bulletin each week. 

So, I designed a simple downloadable worksheet to help you plan for the year.

Download the 2013-2014 [download id="3" format="6"].  Open it in Excel and save it to your computer.

The columns are customizable so you can fill in the specific components of the service that you need to plan - I added a few place holders that I've used in the past to help get you started. The 2013-2014 dates (September-June) are filled in for you, including the most common non-Sunday services like Christmas Eve and Good Friday. There's also a pre-filled column for seasons of the church year (Advent, Christmas, Epiphany, Lent, etc.).

Once you've done a little planning, you can print a hard copy to keep on file or send electronic copies to others on staff. Hope this is helpful to you as you prepare for the coming year.

Happy summer and happy planning!